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See our Time & Attendance Systems Products

Time & attendance systems tailored to suit your business

Accurately tracking your employees, agencies and contractors attendance can be really time consuming. With a time and attendance machine connected to the right reporting software you can dramatically reduce your costs and human error.

The solutions Idency supply help ensure that only the employee themselves can record their attendance, thus offering greater accuracy in attendance tracking.

  • Ensure 100% accurate records
  • Streamline business processes
  • Improves your workforce’s efficiency
  • Saves administration time
  • Reduces overall labour costs
  • Removes human error from the equation
  • Reduce password management costs

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What physical devices we offer

We provide a wide variety of devices to suit your specific business needs. Multiple buildings and locations country-wide (or even international) is no problem, our solutions are scaleable to whatever size or spread your business has.

Our various devices offer registration by:

Our biometric time & attendance solutions are generally more popular because they:

  • Provide 100% accuracy
  • 0% fraudulent punches
  • Very fast registration & recognition
  • Ease of use
  • No tags or cards required (which are an additional cost as well as can be lost)

Management software

More and more of our clients are moving towards our cloud based time & attendance software solutions for realtime monitoring & advanced reporting for payroll (automatically calculating overtime, pay rates etc). Naturally we also have on-premise solutions available too.

Time & attendance software options

Remote support

For most of our clients remote support is sufficient for us to guide them through the set-up process. Our devices and software are straightforward to set-up and use. Sometimes onsite installation is requested or required. See our support set-up services page for more information.

Industry Specific Time & Attendance

See our dedicated pages for specific industries:

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Choosing Guide – What Time & Attendance Solution best suits your business?

When evaluating a new time and attendance system for your business, consider the following key factors:

1. Features and Functionality

  • Time Tracking Methods: Consider which tracking option (e.g., biometric, mobile, web-based, punch card) or combination of these best suits your workforce.
  • Employee Scheduling: Ensure the system supports easy scheduling, shift management, and enables employees to swap shifts if needed.
  • Absence and Leave Management: Does the system allow employees to request time off and managers to track leaves and absences effectively?

2. Ease of Use

  • User-Friendly Interface: Choose a system with an intuitive interface for both employees and administrators, minimising training requirements.
  • Mobile Accessibility: Does the system include a mobile app that allows employees to clock in/out, view schedules, and request leave on the go.

3. Integration with Existing Systems

  • Payroll Integration: Verify that the time and attendance system integrates (ideally seamlessly) with your existing payroll software to simplify payroll processing.
  • HR System Compatibility: Ensure compatibility with your current HR systems to avoid duplication of data and reduce administrative work.

4. Compliance and Reporting

  • Compliance: Ensure the system can help your business stay compliant with GDPR and other legal requirements.
  • Customisable Reporting: Look for robust reporting features that allow you to analyse attendance data, track trends, and prepare for audits.

5. Scalability

  • Business Growth: Ensure the system can scale as your business grows, accommodating additional locations, employees and new tracking needs.
  • Multiple Locations Support: If your business has multiple locations, the system should be capable of handling time tracking across different sites.

6. Security and Data Privacy

  • Data Security Measures: Look for features such as encryption, secure data storage, and multi-factor authentication to protect employee information.
  • Privacy Compliance: Ensure that the system complies with data privacy regulations like GDPR to protect employee personal information.

7. Cloud-Based vs. On-Premises

  • Cloud-Based Accessibility: A cloud-based system offers greater flexibility, allowing access from anywhere and typically includes automatic updates.
  • On-Premises Control: If your business prefers more control over data, an on-premises solution might be more suitable, though it may require more maintenance.

8. Real-Time Data and Alerts

  • Real-Time Monitoring: Look for a system that provides real-time tracking and notifications to prevent issues like absenteeism or missed punches.
  • Automated Alerts: The system should be able to send alerts to employees and managers about schedule changes, missed shifts, or attendance issues.

9. Employee Self-Service

  • Self-Service Portal: The system should include an employee portal for accessing schedules, tracking hours, requesting leave, and viewing accrued balances.
  • Reduced Administrative Burden: By empowering employees to manage their own time, the system should reduce the workload for HR and managers.

10. Customisation and Flexibility

  • Custom Policies: Ensure the system can accommodate your specific attendance policies, such as rounding rules, grace periods, and overtime calculations.
  • Adaptable Workflows: The system should be flexible enough to adapt to different roles, shifts, and work patterns in your organisation.

11. Customer Support and Training

  • Availability of Support: Consider the availability and quality of customer support, including response times and support channels.
  • Training Resources: The system provider should offer training resources like manuals, video tutorials, and onboarding support for your staff.

12. Cost and ROI

  • Transparent Pricing: Evaluate the pricing model (subscription-based, one-time fee, etc.) and check for hidden costs, such as setup fees or support costs.
  • Return on Investment (ROI): Assess how the system will help save time, reduce errors, and enhance productivity, providing a solid return on investment.

13. Compatibility with Workforce Types

  • Remote and Mobile Workforce: If you have a remote or mobile workforce, look for GPS tracking and geofencing to ensure accountability.
  • Hourly and Salaried Workers: Make sure the system can manage different types of workers, including hourly, salaried, part-time, and contractors.

14. Data Analytics and Insights

  • Workforce Insights: Look for a system that provides analytics for tracking labour costs, employee productivity, and absenteeism trends.
  • Custom Dashboards: The ability to create custom dashboards can help you monitor key metrics in real-time, providing actionable insights.

By considering these factors, you can choose a time and attendance system that aligns with your business needs, improves efficiency, and ensures compliance with HR regulations.

Take a look at our Time & Attendance solution categories below.

For more information on Idency time and attendance products & solutions please contact us.

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In good company: some of Idency's clients