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Biometric Time and Attendance Systems

Biometric Authentication for Time & Attendance, Access Control and for convenience, accuracy and security

Time & Attendance Systems using Biometric clocking devices

Using biometrics for recording your employees time and attendance is by far the most accurate and cost effective solution available. Facial Recognition devices are currently the most popular biometric devices for time and attendance.

Benefits of Biometric Time & Attendance Devices

  • RFID Tags or cards can get forgotten/lost/stolen
  • Employees can’t get a colleague to clock in or out on their behalf
  • No extra costs once the system is in place
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Uni-Ubi UFace 8 Pro fingerprint terminal product image

Learn more about biometrics and software…

Biometric systems vs. RFID Tags/Card systems

Cards & tags are:

  • Costly to repeat purchase
  • Often lost or broken & vulnerable to theft
  • Buddy clocking

Biometric systems vs. ID & PIN number systems

ID & PIN numbers are:

  • Often forgotten
  • Time consuming to update codes regularly
  • Buddy clocking

Buddy Clocking: The act of clocking in or out for another colleague using their RFID card, tag or pin-code.

Time & Attendance Software

The complexity of reports you require from your time and attendance records will determine what software package we recommend to you. We have plenty of different software packages to suit all businesses.

Some popular reporting capabilities include:

  • Realtime reporting
  • Cloud based options
  • Evacuation report
  • Time rounding
  • Shift patterns
  • Sickness (paid/unpaid)
  • Holidays (paid/unpaid)
  • Lateness
  • Overtime
  • Exporting data for payroll

GDPR

One of the biggest challenges in shift-based environments is inaccurate clocking.GDPR & Biometric Data

Our biometric devices securely store biometric data but it can’t be used elsewhere.
A random matrix of data is taken from a user’s fingerprint or face (rather than a full identifiable scan),  an algorithm is applied and then the data is encrypted as it’s stored. This data isn’t readable by any other type of device and you can’t get any images of a face or fingerprint back out. It’s a one-way process only.

For more information see: National Cyber Security Centre – Using Biometrics

Biometric data is classed as Special Category Data by the ICO and so you must offer Users an alternative way to clock. All of our devices also have RFID card/tag or ID & PIN as secondary options.

Time and Attendance GDPR compliant

Biometric Clocking Systems for all Business Types & Sizes

Here at Idency we know what type of biometric time & attendance system will best suit your business.

We consider the following when looking at what’s right for you:

  • Number of buildings/locations
  • Number of users
  • Nature of work employees do (e.g. office, factory, manufacturing, healthcare, leisure, construction etc)
  • Internal/external use
  • Type of environment device will be in (e.g. dry, dusty, dirty, wet, hot, cold)

Accurately tracking your employees, agencies and contractors attendance can be really time consuming. With a time and attendance machine connected to the right reporting software you can dramatically reduce your costs and human error.

Uni-Ubi UFace 5 Pro desktop mount front image

Take a look at our biometric categories below

For more information or to discuss your time & attendance requirements with an expert. Please get in touch.

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In good company: some of Idency's clients