Time & Attendance Consultancy

What’s the best Time & Attendance solution for your business? What software? What clocking devices? Let us help you by providing you with all of the information you need to make the best choice.

What’s the best Time & Attendance solution for my business?

How do you know which time & attendance solution you should go for?

We get asked these questions a lot! It’s not surprising due to a huge selection of clocking terminals available on the market today, with a vast array of functionality. In addition there is a variety of of on-premise software packages and cloud based services that can be used for payroll and reporting purposes. We will identify the best fit solution for your business.

To understand which solution will suit your business you will need to have answers for the following questions:

employees variety image

Employees & Shifts

Idency Time Attendance Consultancy Question Icon 2In-line image spacerWhat is the total number of employees that will be using the clocking devices?

Idency Time Attendance Consultancy Question Icon 2In-line image spacerWhat’s the maximum number of employees that will be using a single device?

Idency Time Attendance Consultancy Question Icon 2In-line image spacerWhat type of workers will be using the devices? (e.g. office, factory, hospitality)

Idency Time Attendance Consultancy Question Icon 2In-line image spacerWill employees be clocking in and out for their lunch breaks or just shift starts/ends?

Idency Time Attendance Consultancy Question Icon 2In-line image spacerDo you have multiple shift patterns that are varied for different employees?

Idency Time Attendance Consultancy Question Icon 2In-line image spacerAre there any nightshift employees? (e.g. employees that work beyond midnight)

idency time attendance locations

Business Locations

Idency Time Attendance Consultancy Location IconIn-line image spacerWill your business need devices across multiple business locations?

Idency Time Attendance Consultancy Location IconIn-line image spacerWhat type of environment will the devices be installed at? (e.g office, construction?)

Idency Time Attendance Consultancy Location IconIn-line image spacerIf multiple devices: will all of the devices be installed in similar environments?

Idency Time Attendance Consultancy Location IconIn-line image spacerWill the clocking devices be installed inside or outside of a building (or both)?

Idency Time Attendance Consultancy Location IconIn-line image spacerDo all of the business locations have power sockets for the devices?

Idency Time Attendance Consultancy Location IconIn-line image spacerDo all of the business locations have internet access for the terminals to connect to?

Idency time attendance terminals devices

Clocking Terminals

clock iconIn-line image spacerHow many clocking devices will you need in total? (Including each business location)

clock iconIn-line image spacerWhich identification mode/s do you prefer? (e.g. fingerprint, facial recognition)

clock iconIn-line image spacerIs a secondary identification method required? (e.g. RFID cards/tags, PIN code)

clock iconIn-line image spacerCan the clocking devices be networked via cables or do they need wifi functionality?

clock iconIn-line image spacerDo you require mobile devices to move between locations?

idency time attendance reporting

Admin Reports

In-line image spacerWhat employee clock information do you need to extract for payroll?

In-line image spacerDo have a requirement to generate evacuation reports in case of emergencies?

In-line image spacerDo you require a cloud based or local server for software access and management?

In-line image spacerWhich personnel needs admin access to the clocking data and how many in total?

In-line image spacerWhat rules do you need to be able to apply to employee shifts? (E.g overtime)

If you’re unsure on any of the above, we can help you.

We will discuss your needs and come up with a time and attendance solution that saves your business time and money.

For more information on Idency time and attendance solutions please contact us.

Get in touch

Features

Everything you need to know when purchasing a Time & Attendance solution for your business.

Employees

  • What is the total number of employees using the devices?
  • What is the maximum number of employees using a single device?
  • What type of workers will be using the devices? (e.g office, construction, factory, hospitality, etc).
  • Will your employees be clocking in or out for their lunchtime and breaks, or just at the start and end of their shifts?
  • Do you have nightshift employees? (e.g working beyond midnight).

Location

  • How many separate locations do you have?
  • Where will the devices be installed? (e.g office, factory, indoor, or outdoor).
  • Can the clocking devices be networked, or do they need wifi, or do they need to be mobile?

Devices

  • How many clocking devices will you need in total? This includes each separate location.
  • What identification modes do you think are suitable? (e.g fingerprint, facial recognition, RFID cards, ID & Password).

Software & Reporting

  • What information do you need to extract for payroll?
  • What rules do you apply to employee shifts? (e.g overtime, lateness, early shifts, time rounding, pay rates etc).
  • Who needs to be able to access the raw clocking data?
  • Do you require and/or prefer a cloud based or local server?
  • Do you need to be able to generate an evacuation report?

For more information and assistance with your time and attendance requirements please contact us.

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