Time & Attendance Consultancy

What’s the best Time & Attendance solution for your business? What software? What clocking devices? Let us help you by providing you with all of the information you need to make the best choice.

What’s the best Time & Attendance solution for my business?

How do you know which time & attendance solution you should go for?

We get asked this question a lot! It’s not surprising though… There’s a huge selection of clocking devices available on the market today, with a vast array of functionality, and they connect to an even more varied number of software packages for payroll and reporting purposes.

To get into the right ballpark you will need to have answers to the following questions:


Requirements regarding employees

What is the total number of employees using the devices?
What type of workers will be using the devices? (e.g. office, factory, construction, hospitality etc)
Image showing different types of employees
Will your employees be clocking in and out for lunch and breaks, or just at the start and finish of their day?

Do you have nightshift employees? (i.e. working beyond midnight)
What is the maximum number of employees using a single device?

Requirements regarding locations

How many separate locations do you have?
Where will the devices be installed? e.g. office, factory, indoors or outdoors

Can the clocking devices be networked by cable, wifi or do the need to be mobile?

Requirements regarding devices

How many clocking devices will you need in total? This includes each separate location
Image showing different types of clocking devices
What identification modes do you think are suitable? e.g. fingerprint, facial recognition, RFID cards, ID & Password?

Requirements regarding reporting

What information do you need to extract for payroll
Who needs to be able to access the raw clocking data?
View reports via the cloud with cloud based software
Do you require and/or prefer a cloud based solution, or a local server based solution?

What rules do you apply to employee shifts? e.g. overtime, lateness, time rounding, pay rates etc.
Do you need to be able to generate and evacuation report?

If you’re unsure on any of the above, we can help you.

We will discuss your needs and come up with a time and attendance solution that meets your requirements and saves you money.

For more information on your time and attendance requirements please contact us.

Get in touch

Features

Everything you need to know when purchasing a Time & Attendance solution for your business.

Employees

  • What is the total number of employees using the devices?
  • What is the maximum number of employees using a single device?
  • What type of workers will be using the devices? (e.g office, construction, factory, hospitality, etc).
  • Will your employees be clocking in or out for their lunchtime and breaks, or just at the start and end of their shifts?
  • Do you have nightshift employees? (e.g working beyond midnight).

Location

  • How many separate locations do you have?
  • Where will the devices be installed? (e.g office, factory, indoor, or outdoor).
  • Can the clocking devices be networked, or do they need wifi, or do they need to be mobile?

Devices

  • How many clocking devices will you need in total? This includes each separate location.
  • What identification modes do you think are suitable? (e.g fingerprint, facial recognition, RFID cards, ID & Password).

Software & Reporting

  • What information do you need to extract for payroll?
  • What rules do you apply to employee shifts? (e.g overtime, lateness, early shifts, time rounding, pay rates etc).
  • Who needs to be able to access the raw clocking data?
  • Do you require and/or prefer a cloud based or local server?
  • Do you need to be able to generate an evacuation report?

For more information and assistance with your time and attendance requirements please contact us.

GET IN TOUCH

Contactless Time & Attendance and Access Control during Covid-19

Contactless Time & Attendance and Access Control during Covid-19 Idency are recommending contactless use of fingerprint devices during the Covid-19 outbreak. Idency want to ...
read more...

Saving the world: Introducing IdencyBackup

Backing up your data is one of those things you don’t really want to think about, like car insurance, making a will or Boris Johnson. They make you think of life going ver...
read more...

Latest articles from the Idency Blog

I’ll take your face to another dimension. Pay close attention.

Seen The Social Dilemma on Netflix? If you have, you’ll probably have the same feelings of impending doom as I do. There seems to be a race for the end of humanity going on. Wha...
Read More

(Digital) Survival in a New Decade

‘Digital Survival’. How very ironic. And properly ironic, not Alanis Morrisette ironic. You see, I started writing this blog piece about ‘digital survival̵...
Read More

Time and attendance: do managers dream of electric sheep?

Picture it: a quiet valley. Moss-fringed granite boulders pepper the soft lush carpet of fresh grass as shaggy sheep track the hillsides, grinding and gurning as they go. Their ...
Read More