RotaCloud
Turn Your Rotas Into Reality with Accurate Time Tracking
RotaCloud helps you plan your workforce. IdencyTime makes sure what actually happens matches what was planned.
By combining RotaCloud with IdencyTime and biometric clocking devices, you gain a complete picture of your workforce – from scheduled shifts to real attendance – without relying on manual timesheets or guesswork.
Employees clock in using secure biometric devices, and their attendance data flows through IdencyTime into RotaCloud, giving you accurate, reliable data to support day-to-day operations and payroll.
A Better Way to Manage Your Workforce
RotaCloud gives you the plan.
IdencyTime shows you the reality.
Together, they give you the tools to make better staffing decisions, improve operational control, reduce admin time and increase payroll accuracy.
Close the Gap Between Scheduled and Actual Hours
Effective rota planning is essential, but having accurate, real-world data completes the picture.
With IdencyTime connected to RotaCloud, you can:
- See exactly when staff arrive and leave
- Improve accuracy and accountability by preventing buddy clocking and time fraud through biometric verification
- Monitor overtime and unplanned hours
- Reduce reliance on manual adjustments
- Gain clear visibility into attendance trends
This gives managers the insight they need to stay in control of staffing in real time.
Built for Fast-Moving, Shift-Driven Businesses
IdencyTime strengthens this by ensuring every shift is backed up with verified clocking data.
This makes IdencyTime perfect for:
- Manufacturing, warehouses and factories
- Construction
- Facilities and service-based businesses
- Hospitality venues and restaurant groups
- Retail chains and multi-location stores
- Care homes and healthcare providers
If your business relies on people being in the right place at the right time, this integration ensures data confidence.
How It Works (In Practice)
(1) Employee clocks in
Using facial recognition, fingerprint, or RFID at a device on-site
(2) Data is captured instantly
The device sends the clocking records to IdencyTime in real time
(3) Attendance is processed
IdencyTime organises and prepares the clock records for use
(4) Data appears in RotaCloud
Clocking data imports to RotaCloud within 5 minutes, showing actual vs scheduled hours
No spreadsheets. No manual uploads. No chasing missing hours.
Remove Time Theft and Buddy Punching
One of the biggest challenges in shift-based environments is inaccurate clocking.
IdencyTime solves this with biometric verification:
- Facial recognition prevents shared logins
- Fingerprint scanning ensures the right person is clocking
- RFID options available where biometrics aren’t suitable
This protects your business from:
- Buddy punching
- Inflated hours
- Unauthorised clock-ins
And ultimately leads to more reliable payroll data.
Make Payroll Faster and Less Stressful
When your attendance data is accurate from the start, payroll becomes significantly easier.
With IdencyTime and RotaCloud:
- Timesheets are automatically generated using real-time clocking data captured directly from employee activity
- Fewer discrepancies need investigating
- Less manual editing is required
- Payroll can be finalised more quickly
- Improved accuracy leads to greater employee trust in payroll
It’s a simple change that saves hours every pay cycle.
Flexible Hardware for Any Environment
Idency supplies a range of biometric and RFID devices designed for real-world workplaces.
Options include:
- Facial recognition terminals (fast, contactless, indoor, outdoor, harsh environments (IP65 rated))
- Fingerprint devices (for office based workers)
- RFID and card-based solutions
- Devices suitable for indoor and outdoor use
- Hardware for small teams through to large sites
We’ll recommend the right setup based on your environment, staff numbers, and workflow.
Why Businesses Choose IdencyTime
IdencyTime isn’t just a connector—it’s a purpose-built platform designed to make workforce data accurate and usable.
- Real-time data capture from devices
- Reliable cloud-based processing
- Designed specifically for time & attendance workflows
- Works with multiple device manufacturers
- Fully supported by a UK-based team
We help you move away from manual processes and toward a more dependable system.
A Better Way to Manage Your Workforce
RotaCloud gives you the plan.
IdencyTime shows you the reality.
Together, they give you the tools to make better staffing decisions, improve operational control, reduce admin time and increase payroll accuracy.
Get Started
If you’re using RotaCloud and want to improve the accuracy and reliability of your time & attendance data, we can help you get set up quickly.
Whether you need advice, pricing, or a demo, our team is ready to help.
Or take a look at our RotaCloud compatible hardware below.
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