ClockReportsXE Evacuation Reports: Print & Web Server

Please note: To use the ClockReportsXE Evacuation reports feature you must own ClockReportsXE Ultimate. This feature is not available with ClockReportsXE Basic.

ClockReports Evacuation Reports: Printing

In the event of an emergency that requires evacuation, ClockReportsXE can provide a live report of of those present in the building. Below outlines the method of printing an evacuation report:

• This software should already be running (as administrator) at all times on either a dedicated PC or server
• In the case of an emergency, the dedicated supervisor will need to access this software
• The ClockReports dashboard displays an ‘Evacuation’ button (see image)
• Click the ‘Evacuation’ button to start generating the evacuation report
• The software will synchronise with the terminal(s) to gather all clock records on the terminal(s)
• This is to ensure the report will display the most up-to-date records
• TIP: Clear all records from the terminal(s) to reduce synchronisation time. Do this periodically to maintain speed, but only after synchronising with software
• Once the synchronisation is completed, an ‘Evacuation List’ will automatically open within the software. There will be a pop up window giving the option to print
• Click ‘OK’ and the report will print to the connected printer
• The dedicated supervisor will then be able to take this printed report to the premises evacuation meet point to check attendance

ClockReports Evacuation Reports: Web server viewing

In the event of an emergency that requires evacuation, ClockReportsXE can provide a live report of of those present in the building. Below outlines the method of printing an evacuation report:

• This software should already be running (as administrator) at all times on either a dedicated PC or server
• In the case of an emergency, the dedicated supervisor will need to access this software
• TIP: Install ClockReportsXE on a dedicated Windows Tablet for mobile use. You may need an additional software licence key for this
• The ClockReports dashboard displays an ‘Evacuation’ button (see image)
• Click the ‘Evacuation’ button to start generating the evacuation report
• The software will synchronise with the terminal(s) to gather all clock records on the terminal(s)
• This is to ensure the report will display the most up-to-date records
• TIP: Clear all records from the terminal(s) to reduce synchronisation time. Do this periodically to maintain speed, but only after synchronising with software
• Once the report has been generated you can access the Evacuation report via a browser
• The device needs to be connected to the same network (by cable or wifi) as the PC/server running the software
• To access the report you put the following into the browser address bar – IP address of the PC server running the software with :7377 on the end. For example: if the PC/Server running the software is on 192.168.1.201 then you’d put this into the address bar: 192.168.1.201:7377

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