This guide will show you how to assign the different access levels in Go2Clock, to explain the difference between the access levels.
Getting Started:
Navigate to the Employees menu in Go2Clock
Now click View to see the list of your employees
Click Edit on the right-hand side menu for the employee you would like to give access to
Navigate to the Login & Password menu
All access options will be explained below
Before that, let’s cover commonalities between the options
You can select the access levels from the first drop-down menu
You need to input the employee’s email you wish to grant access to
You need to generate a random password which will be sent to the user, they can change this password after logging in
Some access levels will ask if you want to give Manager access
Manager Switch On gives Read/Write access
Manager Switch Off Gives Read Only access
When you are finished, you can hit the Update button on the employee, and they will be emailed to activate the account
System | Full Dashboard, Reports & Settings
This will give access to the full functionality of Go2Clock minus a few Super Admin only settings
Users will be able to see all Departments and Employees in the system
If they have the Manager Switch enabled they will be able to create, edit and delete anything within the system that they have access too
Ability to give other Users access up to their access level and below
System | Limited Dashboard & Reports Only
This will give the User access to assigned Departments and Employees only
Same rules apply as above just for these Departments
System | Evac Report Only
This will give access to the Evacuation report only
People given this access will be Fire Wardens and will be taken straight to the Evacuation report when logging in
They can create a desktop shortcut on their phone or tablet to get to this quickly
Employee | Full Dashboard (Own Dashboard, Tasks, Mobile Clocking, Report Absence, Leave Requests)
This allows your Employees to login to their own User Dashboard
The Employee with be able to see their Weekly Schedule
They can request Leave or report Absence
They can start a clock timer for any Project Timers they may have assigned
They can clock IN and OUT, this will show their geolocation at the point of clocking within the system
They must have GSP Enabled on their phones to be able to use this feature
Employee | Limited Dashboard (Smartphone View of Own Schedule, Tasks, Clock Records, Report Absence, Request Leave etc)
Same rules as above, but does not allow clocking IN and OUT
Employee | View Only Dashboard (Smartphone View Only of Own Schedule, Clock Records)
Same rules as above, but only allows the Employee to view their schedule and clock records
Employee | Clocking Only (Smartphone Mobile Clocking IN/OUT only)
This only allows Employees to mobile/remote clock and will show the location in the dashboard at the time of the clock
Employee’s must have GPS enabled for this to work
Once the clock is made, they are automatically logged out until the next clock
Additions as of 2025 below
Supervisor Switch On Gives Read Only access and limited access to the Employees menu, hiding sensitive data
Custom Dashboard Access Levels
This essentially allows you to drill down further into what can and cannot be access within the system and can only be accessed by the Super Admin account in System Settings → Access Levels Permissions
In here you create a new Access Level Permission by selecting what you would to give access to for all the menus within Go2Clock, see sample image for example
You can then assign this from the drop-down menu under eh Custom Dashboard Access levels
