Go2Clock User Access Levels Explained

This guide will show you how to assign the different access levels in Go2Clock explain the difference between the access levels.

Getting Started:

• Navigate to the Employees menu in Go2Clock
• Now click View to see the list of your employees
• Click Edit on the right-hand side menu for the employee you would like to give access to
• Navigate to the Login & Password menu
• All access options will be explained below
• Before that, let’s cover commonalities between the options
  • You can select the access levels from the first drop-down menu
  • You need to input the employee’s email you wish to grant access too
  • you need to generate a random password which will be sent to the user, they can change this password after logging in
  • Some access levels will ask if you want to give Manager access
    • Manager Switch On gives Read/Write access
    • Manager Switch Off Gives Read Only access
  • When you are finished, you can hit the Update button on the employee, and they will be emailed to activate the account
• System | Full Dashboard, Reports & Settings
  • This will give access to the full functionality of Go2Clock minus a few Super Admin only settings
  • Users will be able to see all Departments and Employees in the system
  • If they have the Manager Switch enabled they will be able to create, edit and delete anything within the system that they have access too
  • Ability to give other Users access up to their access level and below
• System | Limited Dashboard & Reports Only
  • This will give the User access to assigned Departments and Employees only
  • Same rules apply as above just for these Departments
• System | Evac Report Only
  • This will give access to the Evacuation report only
  • People given this access will be Fire Wardens and will be taken straight to the Evacuation report when logging in
  • They can create a desktop shortcut on their phone or tablet to get to this quickly
• Employee | Full Dashboard (Own Dashboard, Tasks, Mobile Clocking, Report Absence, Leave Requests)
  • This allows your Employees to login to their own User Dashboard
  • The Employee with be able to see their Weekly Schedule
  • They can request Leave or report Absence
  • They can start a clock timer for any Project Timers they may have assigned
  • They can clock IN and OUT, this will show their geolocation at the point of clocking within the system
  • They must have GSP Enabled on their phones to be able to use this feature
• Employee | Limited Dashboard (Smartphone View of Own Schedule, Tasks, Clock Records, Report Absence, Request Leave etc)
  • Same rules as above, but does not allow clocking IN and OUT
• Employee | View Only Dashboard (Smartphone View Only of Own Schedule, Clock Records)
  • Same rules as above but only allows the Employee to view their schedule and clock records
• Employee | Clocking Only (Smartphone Mobile Clocking IN/OUT only)
  • This only allows Employees to mobile/remote clock and will show the location in the dashboard at the time of the clock
  • Employee’s must have GPS enabled for this to work
  • Once the clock is made, they are automatically logged out until the next clock