RotaCloud

Turn Your Rotas Into Reality with Accurate Time Tracking

RotaCloud helps you plan your workforce. IdencyTime makes sure what actually happens matches what was planned.

By combining RotaCloud with IdencyTime and biometric clocking devices, you gain a complete picture of your workforce – from scheduled shifts to real attendance – without relying on manual timesheets or guesswork.

Employees clock in using secure biometric devices, and their attendance data flows through IdencyTime into RotaCloud, giving you accurate, reliable data to support day-to-day operations and payroll.

Close the Gap Between Scheduled and Actual Hours

Rota planning is only half the story. What really matters is what actually happens on the ground.

With IdencyTime connected to RotaCloud, you can:

• See exactly when staff arrive and leave
• Identify lateness, early finishes, and missed shifts
• Monitor overtime and unplanned hours
• Reduce reliance on manual adjustments

This gives managers the insight they need to stay in control of staffing in real time.

Built for Fast-Moving, Shift-Driven Businesses

RotaCloud is widely used in environments where staffing changes daily and accuracy is critical.

IdencyTime strengthens this by ensuring every shift is backed up with verified clocking data.

Perfect for:

• Hospitality venues and restaurant groups
• Retail chains and multi-location stores
• Warehouses and logistics operations
• Care homes and healthcare providers
• Facilities and service-based businesses

If your business depends on people being in the right place at the right time, this integration gives you confidence in your data.

How It Works (In Practice)

Instead of relying on paper timesheets or mobile-only clock-ins, IdencyTime introduces a structured and secure clocking process:

1. Employee clocks in
Using facial recognition, fingerprint, or RFID at a device on-site

2. Data is captured instantly
The device sends the clocking event to IdencyTime in real time

3. Attendance is processed
IdencyTime organises and prepares the data for use

4. Data appears in RotaCloud
Within 5 minutes the data is imported into RotaCloud giving you a clear view of actual hours worked against scheduled shifts

No spreadsheets. No manual uploads. No chasing missing hours.

Remove Time Theft and Buddy Punching

One of the biggest challenges in shift-based environments is inaccurate clocking.

IdencyTime solves this with biometric verification:

• Facial recognition prevents shared logins
• Fingerprint scanning ensures the right person is clocking
• RFID options available where biometrics aren’t suitable

This protects your business from:

• Buddy punching
• Inflated hours
• Unauthorised clock-ins

And ultimately leads to more reliable payroll data.

Make Payroll Faster and Less Stressful

When your attendance data is accurate from the start, payroll becomes significantly easier.

With IdencyTime and RotaCloud:

• Timesheets are based on real clocking data
• Fewer discrepancies need investigating
• Less manual editing is required
• Payroll can be finalised more quickly

It’s a simple change that saves hours every pay cycle.

Flexible Hardware for Any Environment

Idency supplies a range of biometric and RFID devices designed for real-world workplaces.

Options include:

• Facial recognition terminals (fast, contactless, indoor, outdoor, harsh environments)
• Fingerprint devices (for office based workers)
• RFID and card-based solutions
• Devices suitable for indoor and outdoor use
• Hardware for small teams through to large sites

We’ll recommend the right setup based on your environment, staff numbers, and workflow.

Why Businesses Choose IdencyTime

IdencyTime isn’t just a connector—it’s a purpose-built platform designed to make workforce data accurate and usable.

• Real-time data capture from devices
• Reliable cloud-based processing
• Designed specifically for time & attendance workflows
• Works with multiple device manufacturers
• Fully supported by a UK-based team

We help you move away from manual processes and toward a more dependable system.

A Better Way to Manage Your Workforce

RotaCloud gives you the plan.
IdencyTime shows you the reality.

Together, they give you the tools to:

• Improve operational control
• Reduce admin time
• Increase payroll accuracy
• Make better staffing decisions

Get Started

If you’re using RotaCloud and want to improve the accuracy and reliability of your time & attendance data, we can help you get set up quickly.

Whether you need advice, pricing, or a demo, our team is ready to help.

👉 Speak to Idency today to get started