RotaCloud Biometric Time & Attendance Integration

Close the Gap Between Scheduled and Actual Hours – RotaCloud Plans It. IdencyTime Proves It.

RotaCloud helps you plan your workforce. IdencyTime makes sure what actually happens matches what was planned.

By pairing RotaCloud with IdencyTime and biometric clocking devices, you get a complete picture of your workforce – from scheduled shifts to verified attendance – without manual timesheets.

Employees clock in on secure biometric devices, and their attendance data flows through IdencyTime into RotaCloud, giving you reliable data for day-to-day operations and payroll.

A Better Way to Manage Your Workforce

RotaCloud gives you the plan.
IdencyTime shows you the reality.

Together, they give you the tools to make better staffing decisions, improve operational control, reduce admin time and increase payroll accuracy.

Close the Gap Between Scheduled and Actual Hours

RotaCloud already tracks scheduled vs actual hours. Biometric clocking adds a layer of physical, on-site verification on top.

With IdencyTime connected to RotaCloud, you can:

See exactly when staff arrive and leave
Improve accuracy and accountability by preventing buddy clocking and time fraud through biometric verification
Monitor overtime and unplanned hours
Reduce reliance on manual adjustments
Gain clear visibility into attendance trends

This gives managers the insight they need to stay in control of staffing in real time.

Built for Fast-Moving, Shift-Driven Businesses

When your business depends on people being in the right place at the right time, every shift needs to be backed by verified clocking data.

That makes the integration a strong fit for:

Manufacturing, warehouses and factories
Construction
Facilities and service-based businesses
Hospitality venues and restaurant groups
Retail chains and multi-location stores
Care homes and healthcare providers

If your business relies on people being in the right place at the right time, this integration ensures data confidence.

How It Works (In Practice)

(1) Employee clocks in

Using facial recognition, fingerprint, or RFID at a device on-site

(2) Data is captured instantly

The device sends the clocking records to IdencyTime in real time

(3) Attendance is processed

IdencyTime organises and prepares the clock records for use

(4) Data appears in RotaCloud

Clocking data imports to RotaCloud within 5 minutes, showing actual vs scheduled hours

No spreadsheets. No manual uploads. No chasing missing hours.

Speak to Idency today to get started

Remove Time Theft and Buddy Punching

Idency paired with RotaCloud provides a highly accurate solution for high volume kiosk check-ins that need the extra guarantees of bio authentication:

One of the biggest challenges in shift-based environments is inaccurate clocking.

IdencyTime solves this with biometric verification:

Facial recognition prevents shared logins
Fingerprint scanning ensures the right person is clocking
RFID options available where biometrics aren’t suitable

That protects you from…

… buddy punching, inflated hours and unauthorised clock-ins – and gives you payroll data you can trust.

And ultimately leads to more reliable payroll data.

Make Payroll Faster and Less Stressful

When your attendance data is accurate from the start, payroll becomes significantly easier.

With IdencyTime and RotaCloud:

Timesheets are automatically generated using real-time clocking data captured directly from employee activity
Fewer discrepancies need investigating
Less manual editing is required
Payroll can be finalised more quickly – and staff trust it more.

It’s a small change that saves hours every pay cycle.

Flexible Hardware for Any Environment

Idency supplies a range of biometric and RFID devices designed for real-world workplaces.

Options include:

Facial recognition terminals (fast, contactless, indoor, outdoor, harsh environments (IP65 rated))
Fingerprint devices (for office based workers)
RFID and card-based solutions
Devices suitable for indoor and outdoor use
Hardware for small teams through to large sites

We’ll recommend the right setup based on your environment, staff numbers, and workflow.

Why Businesses Choose IdencyTime

IdencyTime isn’t just a connector – it brings two best in class platforms together to bring piece of mind in the most challenging onsite environments: