RotaCloud Biometric Time & Attendance Integration

Turn Your Rotas Into Reality with Accurate Time Tracking

RotaCloud helps you plan your workforce. IdencyTime makes sure what actually happens matches what was planned.

By combining RotaCloud with IdencyTime and biometric clocking devices, you gain a complete picture of your workforce – from scheduled shifts to real attendance – without relying on manual timesheets or guesswork.

Employees clock in using secure biometric devices, and their attendance data flows through IdencyTime into RotaCloud, giving you accurate, reliable data to support day-to-day operations and payroll.

A Better Way to Manage Your Workforce

RotaCloud gives you the plan.
IdencyTime shows you the reality.

Together, they give you the tools to make better staffing decisions, improve operational control, reduce admin time and increase payroll accuracy.

Learn how it works & more…

Close the Gap Between Scheduled and Actual Hours

Effective rota planning is essential, but having accurate, real-world data completes the picture.

With IdencyTime connected to RotaCloud, you can:

See exactly when staff arrive and leave
Improve accuracy and accountability by preventing buddy clocking and time fraud through biometric verification
Monitor overtime and unplanned hours
Reduce reliance on manual adjustments
Gain clear visibility into attendance trends

This gives managers the insight they need to stay in control of staffing in real time.

Built for Fast-Moving, Shift-Driven Businesses

IdencyTime strengthens this by ensuring every shift is backed up with verified clocking data.

This makes IdencyTime perfect for:

Manufacturing, warehouses and factories
Construction
Facilities and service-based businesses
Hospitality venues and restaurant groups
Retail chains and multi-location stores
Care homes and healthcare providers

If your business relies on people being in the right place at the right time, this integration ensures data confidence.

How It Works (In Practice)

(1) Employee clocks in

Using facial recognition, fingerprint, or RFID at a device on-site

(2) Data is captured instantly

The device sends the clocking records to IdencyTime in real time

(3) Attendance is processed

IdencyTime organises and prepares the clock records for use

(4) Data appears in RotaCloud

Clocking data imports to RotaCloud within 5 minutes, showing actual vs scheduled hours

No spreadsheets. No manual uploads. No chasing missing hours.

Speak to Idency today to get started

Remove Time Theft and Buddy Punching

One of the biggest challenges in shift-based environments is inaccurate clocking.

IdencyTime solves this with biometric verification:

Facial recognition prevents shared logins
Fingerprint scanning ensures the right person is clocking
RFID options available where biometrics aren’t suitable

This protects your business from:

Buddy punching
Inflated hours
Unauthorised clock-ins

And ultimately leads to more reliable payroll data.

Make Payroll Faster and Less Stressful

When your attendance data is accurate from the start, payroll becomes significantly easier.

With IdencyTime and RotaCloud:

Timesheets are automatically generated using real-time clocking data captured directly from employee activity
Fewer discrepancies need investigating
Less manual editing is required
Payroll can be finalised more quickly
Improved accuracy leads to greater employee trust in payroll

It’s a simple change that saves hours every pay cycle.

Flexible Hardware for Any Environment

Idency supplies a range of biometric and RFID devices designed for real-world workplaces.

Options include:

Facial recognition terminals (fast, contactless, indoor, outdoor, harsh environments (IP65 rated))
Fingerprint devices (for office based workers)
RFID and card-based solutions
Devices suitable for indoor and outdoor use
Hardware for small teams through to large sites

We’ll recommend the right setup based on your environment, staff numbers, and workflow.