Biometric Time and Attendance Systems

Time & Attendance Systems using Biometric clocking devices

Biometric time and attendance systems provide one of the most accurate, secure, and cost-effective ways to manage employee attendance. By using unique biometric identifiers such as facial recognition or fingerprint, businesses can eliminate many of the common issues associated with traditional clocking methods.

Facial Recognition terminals are currently among the most popular biometric solutions for workforce time tracking, offering fast, contactless, and reliable employee clocking.

Benefits of Biometric Time & Attendance Devices

Eliminates issues with lost, forgotten, or shared RFID cards and fobs
Prevents “buddy clocking” by ensuring employees can only clock in and out for themselves
Improves attendance accuracy and reduces payroll discrepancies
Fast and easy for employees to use
No ongoing consumable or replacement card costs once the system is installed
Provides a secure and reliable method of workforce management

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Uni-Ubi UFace 8 Pro fingerprint terminal product image

Learn more about biometrics and software…

Biometric systems vs. RFID Tags/Card systems

Cards & tags are:

Costly to repeat purchase
Often lost or broken & vulnerable to theft
Buddy clocking

Biometric systems vs. ID & PIN number systems

ID & PIN numbers are:

Often forgotten
Time consuming to update codes regularly
Buddy clocking

Buddy Clocking: The act of clocking in or out for another colleague using their RFID card, tag or pin-code.

Time & Attendance Software

The complexity of reports you require from your time and attendance records will determine what software package we recommend to you. We have plenty of different software packages to suit all businesses.

Some popular reporting capabilities include:

Realtime reporting
Cloud based options
Evacuation report
Time rounding
Shift patterns
Sickness (paid/unpaid)
Holidays (paid/unpaid)
Lateness
Overtime
Exporting data for payroll

IdencyTime – Time & Attendance API and T&A Integrations

Advanced live cloud-based Time & Attendance platform with comprehensive API that allows you to connect biometric clocking in/out devices to any HR, payroll or bespoke software.

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One of the biggest challenges in shift-based environments is inaccurate clocking.GDPR & Biometric Data

Our biometric devices securely store biometric data but it can’t be used elsewhere.
A random matrix of data is taken from a user’s fingerprint or face (rather than a full identifiable scan), an algorithm is applied and then the data is encrypted as it’s stored. This data isn’t readable by any other type of device and you can’t get any images of a face or fingerprint back out. It’s a one-way process only.

For more information see: National Cyber Security Centre – Using Biometrics

Biometric data is classed as Special Category Data by the ICO and so you must offer Users an alternative way to clock. All of our devices also have RFID card/tag or ID & PIN as secondary options.

Biometric Clocking Systems for all Business Types & Sizes

Here at Idency we know what type of biometric time & attendance system will best suit your business.

We consider the following when looking at what’s right for you:

Number of buildings/locations
Number of users
Nature of work employees do (e.g. office, factory, manufacturing, healthcare, leisure, construction etc)
Internal/external use
Type of environment device will be in (e.g. dry, dusty, dirty, wet, hot, cold)

Accurately tracking your employees, agencies and contractors attendance can be really time consuming. With a time and attendance machine connected to the right reporting software you can dramatically reduce your costs and human error.